June 2024 Business Meeting Minutes

TAC Business Meeting

June 15, 2024

Attendees: David, Jared, Travis, Vivian, Michelle, David, Dayna, Kathy C, Tom, Hannah, Steve, John, James, Lori, Drew, Alison, Joey P (TAC East Chair), David P (On the Rocks)

Opened the meeting with a moment of meditative silence followed by the Serenity prayer.

Traditions read by – David

Introductions – Welcome Joey P (TAC East Chair)

Minutes from the last meeting – not read

Motion to accept minutes – Steve

Motion Seconded – David

Motion carries

TAC Chair Report – Travis

  1. TAC picnic was well attended with a lot of help from the committee. Thank you everyone!
  2. Still need a Literature chair, please share at meetings along with what the position entails.
  3. Are there other committees we would like to help? More discussion to come

Treasurer’s Report – Vivian

  1. Checking account balance $15,558.77
  2. Replenished the seed money from the BBQ ($700) – motion to increase the seed money to $1000 – Michelle; Seconded -Tom. Discussion ensued. Motion carries
  3. $6064 – picnic proceeds
  4. $504.50 contribution from the AA Women’s Brunch
  5. $3097.01 in pink can right now.
  6. Question: Where should we put the TAC picnic money? Discussion ensued. Motion to put the picnic proceeds ($6064) into the pink can fund (which is ONLY used to purchase literature) – David; Seconded – Tom; Motion carries
  7. Kathy C motioned to have the TAC bank account put on the phone app so auto payments can be made. Seconded – Tom. Motion carries
  8. 501(c)(3) approval letter received from IRS
  9. IRS Form 990-N filed for 2023. This is a required annual information return filed via e-Postcard. Exempt status is automatically revoked if not filed for three consecutive years. If this is missed for 3 consecutive years, we will lose our Non-Profit status.
  10. Articles of Incorporation (nonprofit) returned from Idaho Secretary of State (due to error on Article 9). Resubmitted with correction online 6/6/24. Approved yesterday.
  11. IRS EIN Notice – requests a phone number for TVTAC EIN – use BTG #.
  12. Jared – work volunteer hours benefit. Jared asked if the group had a problem with him listing his TAC time in this bucket? This would be considered an outside contribution. Discussion ensued. Tabled
  13. Full report sent with minutes

Motion to accept – Kimmie

Seconded – Jessica

Motion carries

Literature Report – Alison

  1. Question about money available, clarified by Vivian
  2. Does not have a current inventory due to a significant work travel schedule. Discussion ensued.
  3. We usually combine our order with Central Office’s order, to maximize the bulk discount.
  4. Motion to delay the book order for a month until an inventory can be done – Kimmie; Seconded – Jessica; Discussion ensued. Motion carries.

Corrections/Jails Report – Michelle B (Women)

As always, we need more volunteers 😊 Please send any interested people to www.tvtac.com to fill out form!

WAYS TO VOLUNTEER:

  • Onsite meetings- requires PREA training
  • Guest speakers for correction facilities (one time per year, no training)
  • Correspondence- blind email or by writing
  • Zoom meetings

RECENT TRAININGS WERE: June 14 IDOC

NEXT TRAINING: There have been more men reaching out- which we really needed. Thanks Travis and Coop!

IDOC – Aug 28 NAMPA, Oct 8 BOISE (Fri) 5-9pm IDOC CO (1301 N Orchard St Boise)

Check your dates to see if you need to renew (1 year)

Full report sent with minutes

Hospital/Treatment Report – Hannah

  1. Lifeways: Added two new meetings! One on Monday at 4:00 and Saturday at 1:30. Feedback from staff has been extremely positive and they are so glad we are bringing meetings in again.
  2. Northpoint: Added a Wednesday at 7:00 pm meeting!
  3. TAC Volunteer Meeting: August 3rd 11:00 Alano Club Boise (3820 Cassia St)

Bridge the Gap Report – Kathy C

  1. Phone App Calls: • Had a Lifeways patient reach out. I was able to give her meeting information for Ontario Oregon but could not get any volunteers to help get her to meetings. • Need to discuss texting from a business line. Not as easy as anticipated.
  2. BTG applications • I received 4 applications from the prisons. 3 I’m working on, and 1 I’m going to turn over to one of the guys. • I am now communicating with the applicants through JPay which has turned out to be so much easier than waiting for snail mail or for them to get out. • Dropped a stack of applications to Intermountain Hospital
  3. JPay Process and Cost: I am willing to pick up this cost but if it becomes an established practice, future coordinators may not be able to do that. $2.00 (5 Letters) $3.60 (10 letters) $5.25 (15 letters) $10.00 (30 letters) $18.00 (60 letters). Motion to reimburse Kathy for this cost – Hannah. Seconded – David Discussion ensued.Motion carries
  4. I currently spend 2 stamps for each correspondence as I send one to the inmate, so they can respond without needing to spend their own.
  5. Can’t text on our current line used for this service, due to privacy. Motion made by David to add privacy information to tvtac.com website so that people can text BTG phone. Motion carries

Intergroup Report – Kimmie

  1. Joe & Charlie workshop postponed; date TBD
  2. Founder’s Day picnic was not well attended
  3. Lefty Callahan Raft Race will be on a date in August; more to come

Accessibilities Report

  1. Survey will be posted on our tvtac.com website
  1. Will be meeting with a couple of people who are interested to revise/draft guidelines
  2. Motion (Michelle) to have committee members review guidelines by Sept 1st and have them ready to be posted to the website by Sept 30th; Seconded – Travis; Motion carries I may not have this motion exactly correct.

Event Coordinator= Jessica

  1. Full report sent with minutes
  2. Attendance ~ 300
  3. Suggestion to have alternative payment options. Tabled to discuss later
  4. Will print the financials

Webmaster Report – David

  1. Question (David) – At the end of our guidelines there is a form that treatment volunteers are to fill out and sign acknowledging that they have read the guidelines. Make sure these are available at the facilities for the folks taking meetings in. Will be discussed more at the upcoming TAC Volunteer Training meeting.

CPC/PI Report – Dayna

  1. No report. Had a conflict and was unable to attend the first meeting.

Grapevine Rep – Open Position

Workshops

  1. Fall Assembly – will have a booth there (Oct 4-6)

TAC West Chair – Drew

  1. Request from Snakeriver Correctional Instituiton (Oregon) – been in contact the Chaplain and will connect Drew with someone else who will facilitate getting people approved to take meetings into the facility. Michelle and Drew will work together. Question – which district/area (historically, there has been Dist 11, 4 and even folks from Emmett) should be the primary responsibility for this facility? Drew to email Michelle at the tvtac email address.

TAC East Chair – Joey P

  1. Came to gather ideas of how he can best be of service and work with our area. Jared & Kathy are hoping to make a trip out to their business meeting.

Old Business

  1. Pathways Crisis Center books
  2. Walker center (on Gooding, ID) – could use women to speak on Wednesday nights
  3. Zoom Host access – set up on old email account, which ends in November. Can look into alternative options, like Google Workspace ($12/month up to 150 people per meeting)

New Business

  1. If you know someone who can write and define the accessibilities chair position

Motion to adjourn – Dayna

Second – Kimmie

Meeting adjourned at 11:56

NEXT MEETING July, 20 2024 at 10 a.m. It will be a hybrid meeting with in person attendance at the Alano Club (3820 Cassia Street, Boise) and Zoom attendance options.

Zoom Meeting ID 836 4495 5858

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